HUMAN RESOURCES ASSOCIATION OF NEW BRUNSWICK BYLAWS ADOPTED OCTOBER 30, 2008

 

Article 1 — Definitions

1.1 In these bylaws, 'Association' means the Human Resources Association of New Brunswick(HRANB).

The HRANB is an Association governed by a Provincial Executive made up of duly elected representatives from recognized Chapters and is registered as a not-for-profit Association under the Companies Act of the Province of New Brunswick.

 

1.2 In these bylaws, 'Chapter' refers to an organization of HR professionals, structured according to these bylaws.

 

1.3 In these bylaws, 'Chapter Officers' means those elected to the Offices of President, First Vice-President, Second Vice-President, Secretary, and Treasurer of a specific Chapter. 'Executive' means the Officers and duly appointed Directors of a specific Chapter.

 

1.4 In these bylaws, 'Member' refers to any Member in good standing of the HRANB.

 

Article 2 - Membership

2.1 No matter what Chapter affiliation, Members of the HRANB are entitled to participate in the activities of any and all Chapters.

 

2.2 The HRANB is an Association of professionals, not of organizations. Therefore, Membership is conferred on the individual, not their employer. There are five categories of Membership in the HRANB:

 

Full Membership:

Full Membership status is available to any person currently working as a Human Resources practitioner where more than 70% of their time is spent directly involved in HR activities. Included in this category are individuals holding HR positions with organizations, consultants, and educators.

Full Members have voting privileges and are eligible to serve in all Chapter Officer and Committee positions.

Only Full Members are eligible for certification under the HRANB Certified Human Resources Professional (CHRP).

Associate Membership:

This includes individuals who have an interest in Human Resources Management but do not qualify for Full Membership.

 

Associate Members do not have voting privileges and are not eligible to offer for elected positions, but may serve on Committees.

 

Associate Members are not eligible for certification under the HRANB Certified Human Resources Professional (CHRP).

 

Student Membership:
Student Memberships are open to persons registered full-time in a post-secondary program of studies leading to a certificate or degree with specialization in Human Resources Management.

 

Student Members must submit proof of registration for each year of Membership.

Student Members pay reduced Membership fees, are not eligible to serve in Executive or Committee Chairperson positions, and do not have voting privileges., but may serve on Committees of the Association.

 

Student Members are not eligible for certification under the HRANB Certified Human Resources Professional (CHRP).

 

Honorary Lifetime Membership:
Honorary Lifetime Membership may be conferred on persons who are considered to have made outstanding contributions to the field of Human Resources Management. Nominations for this honour may be made by any Full Member, with the decision resting with the Executive. Honorary Lifetime Members have voting privileges and may hold Executive Office, but do not pay any Association Membership fees.

 

Retired Membership:
Retired Membership may be conferred on persons who have held Membership, in good standing, with the Association for at least 5 years.

 

Article 3 — Objectives

3.1 Objectives of the Association:

Provide opportunities for Human Resources practitioners to meet and exchange knowledge
Promote the study of, and further the knowledge and development of Human Resources work to the mutual benefit of all its Members.

Undertake Association-approved projects for the betterment of Human Resource work as a whole
Establish and maintain professional standards for Human Resources practitioners in New Brunswick

Article 4 — Fees

4.1 Membership fees will be established by the Provincial Executive and reviewed annually.

 

4.2 Membership fees are paid to HRANB Inc.

 

4.3 Membership fees are payable on February 1st of each year.

 

4.4 Only the Provincial Executive may levy Membership fees.

 

4.5 Accreditation fees are to be paid to the HRANB Inc.

 

Article 5 — Guests

5.1 Members may bring guests to the regular meetings of the Association, except when the meeting is marked 'CLOSED' when the meeting notice is issued. Guests may take part in the discussions at all regular meetings, when invited to do so by the Chairperson.

 

Article 6 — Meetings

6.1 The Provincial Executive shall meet no less than four times a calendar year.

 

6.2 It is up to individual Chapters to determine appropriate meeting times and frequency. However, Chapters will meet no less than four times per calendar year.

 

6.3 The Provincial Executive will provide an account of provincial activities and finances to the Members at an annual general meeting in October. By December 31st of every year each Chapter will hold a business meeting and provide an account of activities and finances to their Membership. In December of every second year, each Chapter will hold a business meeting to elect Officers.

 

Article 7 - Financial Matters

7.1 All monies collected will be handed over to the Provincial and Chapter Treasurers for safekeeping.

 

7.2 All cheques drawn on the HRANB Provincial Executive and all other written or printed evidence of its monetary

obligations issued by the Association must be signed by the Treasurer and counter-signed by one other authorized Provincial Executive member.

 

7.3 All cheques drawn on a Chapter and all other written or printed evidence of its monetary obligations issued by the Chapter must be signed by the Chapter's Treasurer and counter signed by one other authorized Chapter Executive member.

 

7.4 The fiscal year of the Association shall begin on the first day of July and end on the last day of June.

 

7.5 No Executive Member, Committee Member, or Association Member shall receive any compensation or fees from the Association, nor shall the Association incur any liability for such compensation or fees, unless authorized by the Provincial Executive

 

Article 8 - Provincial Executive

8.1 The Provincial Executive shall consist of President, Secretary, Treasurer, and Past President or President Elect and up to 11 Directors at large.

 

8.2 Each Chapter will appoint up to three members to the Provincial Executive. The Provincial Executive shall appoint the specific Executive positions. An additional member may be appointed by the Provincial Executive to serve as a Director at Large.

 

8.3 Members of the Provincial Executive must be eligible voting members of the Association. Each Member appointed to the Provincial Executive in the position of President or President Elect must hold a current CHRP designation.

 

8.4 The Provincial Executive has primary responsibility and authority for:

• Establishing strategic direction for the Association
• Provincial marketing of the Association
• Setting and collection of Membership and Accreditation fees
• Policies and procedures governing certification
• Conferring of CHRP designations on members
• Recertification of CHRP designations
• Membership Development
  

President

8.5 The President and/or designate, shall preside at meetings of the Executive, be an ex-officio Member of every Committee and supervise all activities of the Executive. The President will form the agenda and chair all meetings of the Provincial Executive except when he/she needs to appoint a chairperson.

 

Treasurer

8.6 The Treasurer shall keep accurate and complete records of the revenue and expenses related to monies belonging to and received by the Provincial Association.

 

8.7 Terms of Office of the Provincial Executive:

All Provincial Executive positions will be for two year terms with the option of further terms.

 

Article 9 — Chapters

9.1 Chapters will be formed to meet the needs of specific regions, as defined by the Provincial Executive.

 

9.2 Each Chapter will elect an Executive comprised of no less than the Offices of President, Vice-President, Secretary, and Treasurer. Chapters have the authority to add directors to this executive as the members of that Chapter see fit.

 

9.3 Chapters have the right to charge fees for specific activities as approved by the Provincial Executive.

 

9.4 Terms of Office for Chapter Executive:

Each position may serve a two year term with the option of further terms.

 

Article 10 — Officer and/or Director Duties (Provincial and Chapter)

10.1 In the event that an Officer or Director resigns his/her office or ceases to be a Member of the Association, the vacancy thereby created may be appointed by the Provincial and Chapter Executive for the un-expired portion of the term.

 

10.2 The Officers and Directors are duty-bound to attend regular meetings and any Executive meetings called by the President or his/her representative.

 

10.2.a The failure of an Officer or Director to attend two or more regular meetings of the Chapter or Provincial Executive without valid reason may lead to the removal of such Officer or Director from the Executive. A majority vote of the remaining Executive Members is required to remove any Officer

 

10.3 The Executive (Provincial and Chapter) may remove any of its Officers or Directors for inappropriate or unethical conduct before the expiration of the period of office and appoint another person. The appointee shall hold office for the remainder of the term. A unanimous vote of the remaining Executive Members is required to remove any Officer.

 

10.4 No business shall be transacted at any meeting of an Executive unless 50% of the Officers are present at the commencement of such business.

 

Article 11 — Certification and Re-Certification

11.1 The responsibility for conferring the CHRP designation in the New Brunswick rests with the Association.

 

11.2 On matters of re-certification, the Professional Certification Committee shall review and confirm members’ applications for the CHRP designation renewal based on the criteria that has been established by the Association.

 

11.3 The Professional Certification Committee shall consist of a Chairperson, appointed by the Provincial Executive, and additional members as determined by the Executive Committee. All members of this committee must hold a current CHRP designation.

 

11.4 The Professional Certification Committee is an independent body from the Association and its decisions are based on the established criteria that need to be attained to retain the CHRP designation. The decisions shall be communicated to the applying Member.

 

11.5 The Professional Certification Committee shall meet at least once a year. Additional meetings may be held as required.

 

11.6 The decision of the Professional Certification Committee shall be communicated to the applicant in writing. If the applicant is not satisfied with the decision of the Committee, the applicant may, within 30 calendar days after the date of the letter of notification, apply to have the matter reviewed through an appeal process.

 

The appeal process will consist of a review of the application of the criteria by the Provincial Executive of the HRANB. The Executive constitutes the appeal committee. The appeal must be presented in writing. In addition, should they wish to do so, the applicant will be provided with an opportunity to appear before the Provincial Executive. The decision of the Provincial Executive in this regard will be final.

 

Article 12 - Bylaw Amendments

12.1 The Association has power to repeal or amend any of these Bylaws by a special resolution.

 

12.1.a A notice to repeal or amend the bylaws will be communicated to the members of the Association no less than

30 days prior to the scheduled date of the Annual General Meeting.

 

12.2 This special resolution must be passed by not less than three-fourths of such Members in attendance entitled to vote and are present in person or by proxy, where proxies are allowed, at an annual general meeting of which notice specifying the intention to propose the resolution as a special resolution has been duly given.